PayWhiz ensures 99.9% uptime and secures payroll data with Make and SFTP To Go
Learn how PayWhiz secured payroll data with SFTP To Go and automated complex workflows with Make, eliminating manual delays, ensuring compliance with regulations, and scaling workflows effortlessly to meet growing client demands.
Industry: Payroll & HR
Use Cases: HR, Finance
Location: Brooklyn, NY
PayWhiz is a custom payroll and HR service provider based in Brooklyn, NY. The company ensures that clients can stay compliant while saving time with innovative technology designed to grow alongside their businesses. Their offerings include personalized payroll services, custom reports, compliance management, and automation tools to streamline routine tasks.
PayWhiz faced challenges in safeguarding sensitive payroll data and meeting compliance standards like HIPAA and PCI DSS. To overcome these issues, the company needed a solution that combined secure data transfer infrastructure with advanced workflow automation.
By partnering with SFTP To Go, Make’s solution partner, PayWhiz implemented a system that ensured safe file transfers using AES-256 encryption and compliance protocols. At the same time, Make automated the multi-step workflows triggered by these file transfers. Together, SFTP To Go and Make transformed PayWhiz’s operations, combining security and automation to create a reliable and efficient system.
The challenges
Before implementing SFTP To Go and Make, PayWhiz was struggling with two main roadblocks:
Security and regulations bottlenecks: With their expanding client base, PayWhiz needed to automate file transfers to efficiently deliver custom reports to their customers. They also needed to ensure compliance with strict data protection regulations. That involved deploying encryption methods like SSH, S3, and SFTP (secure file transfer protocol) to ensure safe data migration and manage sensitive payroll information.
Lack of a robust automation tool: PayWhiz required automation software that could seamlessly integrate with its existing architecture. Given their complex data-processing operations and reliance on diverse third-party tools, they needed a robust solution capable of automating workflows, ensuring integration across systems, and supporting secure protocols like SFTP.
“We needed to automatically send files that were deposited into an SFTP server while keeping everything secure and customized for different industries.” Zev Hershkowitz, CEO, PayWhiz
The solutions
PayWhiz implemented SFTP To Go and Make to transform their data transfer and processing, addressing security, compliance, and efficiency challenges head-on:
Securing file transfers with SFTP To Go
SFTP To Go provided the perfect solution for securely transferring payroll data to and from clients. It uses AES-256 encryption for file transfers and S3 for storage, ensuring compliance with HIPAA, PCI DSS 1, and more.
All data exchanges are encrypted with SSH (The Secure Shell) to prevent unauthorized access, while Multi-Factor Identification and IP (Internet Protocol) whitelisting bring another layer of security. What’s more, SFTP To Go is powered by Amazon Web Services (AWS). That ensures 99.9% uptime and protects data even during outages.
Real-time automation with Make’s webhooks
Instead of using outdated batch processing that transfers all the data together only once a day, PayWhiz implemented Make’s webhooks to trigger real-time processing as files arrive. It now allows them to do instant routing and data transformation. Integrating SFTP To Go with Make extends this system by automating additional tasks like encrypting files, formatting reports, and customizing workflows for client-specific needs, all while improving efficiency and security.
Make further seamlessly connects with platforms like Google Cloud, automating tasks like file analysis, validation, and custom alerts.
How the integration between PayWhiz, Make, and SFTP To Go works:
File deposit: Files are securely uploaded to SFTP To Go via encrypted connections.
Webhook trigger: SFTP To Go triggers a webhook in Make to start automated workflows.
File processing: Make routes files dynamically based on folder structure or file names, automating steps like encryption and client-specific distribution.
Final delivery: Processed files are securely sent to clients in real time.
“Make integrates with solutions that other platforms won’t, and its intuitive UI makes the whole setup and workflow mapping process a breeze.” Zev Hershkowitz, CEO, PayWhiz
The results
By turning to SFTP To Go and implementing Make, PayWhiz could revolutionize its operations and achieve remarkable results:
Reduced manual work, enabling faster processing of payroll and HR data
Ensured that data is routed and delivered instantly, eliminating delays
Kept sensitive payroll data secure during transfer and storage
Achieved 99.9% uptime with Amazon Web Services (AWS), ensuring reliable operations and keeping data safe even during outages
Cut operational expenses while handling increasing client demands
Provides personalized, high-quality services, meeting diverse customer needs effortlessly
Why are PayWhiz, SFTP To Go, and Make the perfect match?
Since 2021, PayWhiz has relied on Make to streamline operations, with SFTP To Go providing a secure infrastructure for handling sensitive payroll data. Together, they replaced outdated processes with real-time automation, ensuring files are handled, validated, and delivered instantly while meeting strict compliance standards.
Make’s scalable automation engine allows PayWhiz to increase efficiency as its client base grows, automating multi-step workflows, client communications, and custom reporting. Thanks to its intuitive interface and integration with over 2,000 applications, Make saves time and frees up resources for strategic initiatives.
“Make isn’t just a tool for us – it’s the backbone of our operations, enabling us to deliver data securely and instantly while meeting the unique needs of our clients.” Zev Hershkowitz, CEO, PayWhiz
Ready to revolutionize your workflows like PayWhiz? Get started with Make for free.
