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SAP ECC Agent

With SAP ECC Agent modules in Make, you can manage the materials, purchase orders, purchase order items, purchase requisitions, purchase requisition items, sales orders, sales order items, deliveries, and outline agreements in your SAP Agent account.

To use the SAP ECC Agent modules, you must have SAP credentials and sufficient permissions for the SAP action you want to perform.

Additionally, you must do the following before you can connect the SAP ECC Agent app to Make.

  1. Set up On-prem Agent (OPA) on Make.

  2. Set up On-prem Agent (OPA) on your machine.

Set up On-prem Agent on Make

Set up On-prem Agent on Make

Note

Your Make subscription needs to include On-prem Agent (OPA) to use this app.

  1. Log in to Make.

  2. Click Organization in the left sidenav and choose the On-prem Agents tab.

    sapagent1.png

  3. Click + Create a new on-prem agent

  4. Enter a name for your On-prem agent and click Create Agent.

    sapagent2.png

  5. Store the Client ID, Client secret , and Base URL in a safe place. They will be used in a later step.

    sapagent3.png

  6. Check next to I saved my credentials and click Download Installer.

  7. You will be redirected to the download page. Download the On-prem Agent client for your operating system. Choose Linux for macOS.

    sapagent4.png

  8. Set up On-prem Agent on your machine and then return to Make.

  9. Click Detail on your newly created OPA in Make.

  10. Click + Connected System. Input the connection information regarding your SAP instance.

    sapagent5.png

    For example:

    Application Server Host

    {host}.compute.amazonaws.com

    System Number

    00

    Client

    800

sapagent6.png

For more information about the On-prem Agent, please refer to Installing the On-prem Agent.

Set up On-prem Agent on your machine

Set up On-prem Agent on your machine

To complete this setup, you need to be an SAP Service user (S User) that is authorized to download software from SAP portals. Usually the SAP BASIS has this access. Also, your machine must be able to connect to your SAP ECC instance.

For Mac/Unix 

  1. Unarchive the Installer that you downloaded when setting up OPA on Make.

  2. Open application-local.yml, replace the CHANGE_THIS with your credentials and ignore all other options.

  3. Download the JCO connector suitable for your operating system.

  4. Unarchive it and copy only libsapjco3.dylib / libsapjco3.so and sapjco3.jar to the jco folder under the installation path.

  5. Use your preferred package manager or any other way to have the Java Runtime (at least version 11) installed. On macOS you can use Homebrew.

  6. In the installation folder, run java -jar agent.jar. Do not close the terminal.

For Windows 

  1. Install Java, if you haven't installed.

  2. Unarchive the Installer that you downloaded when setting up OPA on Make.

  3. Run the unarchived “Make_Agent_Installer.exe”.

  4. Provide your client credentials (the Client ID, Client secret, and BASE URL) during installation.

  5. Download the SAP Java Connector and choose your operating system. You need at least version 3.1.

  6. Unarchive it and copy only sapjco3.dll and sapjco3.jar to the jco folder under the installation path C:\Program Files\Make Agent. Stop the service in the task manager (Ctrl + Alt + Del) if you cannot overwrite existing files. The service name is make-agent.

  7. Restart the machine. On-prem Agent should run as a service in the background on system startup. If not, check the make-agent service in task manager to see if its status is Running.

Connect SAP ECC Agent to Make

To establish the connection in Make:

  1. Log in to your Make account, add an SAP ECC Agent module to your scenario, and click Create a connection.

  2. Optional: In the Connection name field, enter a name for the connection.

  3. In the Connected System field, choose a connected system.

  4. In the Username field, enter your SAP ECC username.

  5. In the Password field, enter your SAP ECC password.

  6. Click Save.

  7. If prompted, authenticate your account and confirm access.

You have successfully established the connection. You can now edit your scenario and add more SAP ECC Agent modules. If your connection requires reauthorization at any point, follow the connection renewal steps here.

Build SAP ECC Agent Scenarios

After connecting the app, you can perform the following actions:

Material

Get Material Availability

Get Material Availability.

Connection

Establish a connection to your SAP Agent account.

Material Number

Enter the material number about which you want to get further details, e.g. M-777. This number can only be up to 18 characters long.

Plant

Enter the plant for which you want to check the material availability, e.g. 1000. This value can only be up to four characters long.

Material Unit

Enter the unit in which yo want to check the material availability, e.g. PC. This value can only be up to three characters long.

Custom Error Handling

Disables the default error handling. This field is intended for use by experienced users.

Change Material

Modifies an existing material's data.

Connection

Establish a connection to your SAP Agent account.

Material Number

Enter the number of the material to be changed, e.g. P-112. This number can only be up to 18 characters long.

Field

Select the field to be changed.

Options displayed below will vary, based on the field selected to be changed.

Custom Error Handling

Disables the default error handling. This field is intended for use by experienced users.

Purchase Order

Change Purchase Order

Modifies a purchase order.

Connection

Establish a connection to your SAP account.

Purchase Order Number

Enter the number of the purchase order you want to change, e.g. 0000015523. This number can only be up to 10 characters long.

Fields

Select the fields to be changed.

Currency

Choose Yes or No.

New Currency

Enter the new currency key, e.g. EUR. This value can only be up to five characters long.

Header Text

Choose Yes or No.

New Header Text

Enter the new header text. This value can only be up to 132 characters long.

Payment Terms

Choose Yes or No.

New Payment Terms

Enter the new payment term key, e.g. 0001 for 'payable immediately'. This value can only be up to four characters long.

Custom Error Handling

Disables the default error handling. This field is intended for use by experienced users.

Add Purchase Order Item

Adds an item to an existing purchase order.

Connection

Establish a connection to your SAP account.

Purchase Order Number

Enter the number of the purchase order you want to change, e.g. 0000015523. This number can only be up to 10 characters long.

Purchase Order Items

Purchase Order Item Number

Enter the number of the item you want to add, e.g. 00070. This value can only be up to five characters long.

Material Number

Enter the material number for the new item, e.g. CONTROLLER-02. This value can only be up to 18 characters long.

Plant

Enter the plant number for the new item, e.g. 1100. This value can only be up to four characters long.

Storage Location

Enter the storage location for the new item, e.g. 0001. This value can only be up to four characters long.

Quantity

Enter the quantity for the new item, e.g. 50. This value can only be up to 11 characters long.

Tax on Sales/Purchase Codes

Optional: Enter the tax code for the new item. This value can only be up to 2 characters long.

Item Category

Enter the item category for the new item, e.g. 0. This character must be only 1 character long.

Account Assignment Category

Optional: Enter the account assignment for the new item. This character must be only 1 character long.

Custom Error Handling

Disables the default error handling. This field is intended for use by experienced users.

Purchase Order Item

Change Purchase Order Item(s)

Modifies one or more existing purchase order items.

Connection

Establish a connection to your SAP Agent account.

Purchase Order Number

Enter the number of the purchase order you want to change, e.g. 0000015523. This number can only be up to 10 characters long.

Field

Select the field to be changed for one or several purchase order items at once.

Options displayed below will vary, based on the field selected to be changed.

Custom Error Handling

Disables the default error handling. This field is intended for use by experienced users.

Delete Purchase Order Item(s)

Deletes an existing purchase order item.

Connection

Establish a connection to your SAP Agent account.

Purchase Order Number

Enter the number of the purchase order for you which you want to delete one or several items, e.g. 0000015523. This number can only be up to 10 characters long.

Purchase Order Items

Purchase Order Item Number

Enter the number of the item you want to delete, e.g. 00070. This value can only be up to five characters long.

Custom Error Handling

Disables the default error handling. This field is intended for use by experienced users.

Revoke Purchase Order Item Deletion

Revokes the deletion of a purchase order item.

Connection

Establish a connection to your SAP Agent account.

Purchase Order Number

Enter the number of the purchase order for you which you want to revoke the deletion of one or several items, e.g. 0000015523. This number can only be up to 10 characters long.

Purchase Order Items

Purchase Order Item Number

Enter the number of the item for which you want to revoke the deletion, e.g. 00070. This value can only be up to five characters long.

Custom Error Handling

Disables the default error handling. This field is intended for use by experienced users.

Purchase Requisition

Create Purchase Requisition

Creates a purchase requisition.

Connection

Establish a connection to your SAP Agent account.

Purchase Requisition Type

Enter the order type for the purchase requisition, e.g. NB for standard purchase requisition. This value can only be up to four characters long.

Purchase Requisition Items

Purchase Requisition Item Number

Enter the purchase requisition item number. This value can only be up to five characters long.

Purchasing Group

Enter the requested purchasing group, e.g. 002. This value can only be up to three characters long.

Material Number

Enter the requested material number, e.g. M-777. This number can only be up to 18 characters long.

Plant

Enter the requested plant, e.g. 1000. This value can only be up to four characters long.

Purchase Requisition Quantity

Enter the requested quantity, e.g. 100. This value can only be up to eleven characters long.

Custom Error Handling

Disables the default error handling. This field is intended for use by experienced users.

Change Purchase Requisition

Modifies a purchase requisition.

Connection

Establish a connection to your SAP Agent account.

Purchase Requisition Number

Enter the number of the purchase requisition you want to change, e.g. 0005000100. This value can only be up to 10 characters long.

Fields

Select the fields to be changed.

Header Text

Choose Yes or No.

New Header Text

Enter the new header text. This value can only be up to 132 characters long.

Custom Error Handling

Disables the default error handling. This field is intended for use by experienced users.

Add Purchase Requisition Item

Adds an item to an existing purchase requisition.

Connection

Establish a connection to your SAP Agent account.

Purchase Requisition Number

Enter the number of the purchase requisition you want to add an item to, e.g. 0005000100. This value can only be up to 10 characters long.

Purchase Requisition Items

 

Purchase Requisition Item Number

Enter the purchase requisition item number. This value can only be up to five characters long.

Purchasing Group

Enter the requested purchasing group, e.g. 001. This value can only be up to three characters long.

Material Number

Enter the requested material number, e.g. M-777. This value can only be up to 18 characters long.

Plant

Enter the requested plant, e.g. 1000. This value can only be up to four characters long.

Purchase Requisition Quantity

Enter the requested quantity, e.g. 100. This value can only be up to 11 characters long.

Custom Error Handling

Disables the default error handling. This field is intended for use by experienced users.

Purchase Requisition Item

Change Purchase Requisition Item

Modifies one or more purchase requisition items.

Connection

Establish a connection to your SAP Agent account.

Purchase Requisition Number

Enter the number of the purchase requisition you want to change, e.g. 0005000100. This value can only be up to 10 characters long.

Field

Select the field to be changed for one or several purchase requisition items at once.

Options displayed below will vary, based on the field selected to be changed.

Custom Error Handling

Disables the default error handling. This field is intended for use by experienced users.

Delete Purchase Requisition Item

Deletes a purchase requisition item.

Connection

Establish a connection to your SAP Agent account.

Purchase Requisition Number

Enter the number of the purchase requisition for which you want to delete one or several item,, e.g. 0005000100. This value can only be up to 10 characters long.

Purchase Requisition Items

Purchase Requisition Item Number

Enter the item number to be deleted, e.g. 00100. This value can only be up to five characters long.

Custom Error Handling

Disables the default error handling. This field is intended for use by experienced users.

Revoke Purchase Requisition Item Deletion

Revokes the deletion of a purchase requisition item.

Connection

Establish a connection to your SAP Agent account.

Purchase Requisition Number

Enter the number of the purchase requisition for which you want to revoke the deletion of one or several items, e.g. 0005000100. This value can only be up to 10 characters long.

Purchase Requisition Items

Purchase Requisition Item Number

Enter the item number of the item for which you want to revoke the deletion, e.g. 00100. This value can only be up to five characters long.

Custom Error Handling

Disables the default error handling. This field is intended for use by experienced users.

Sales Order

Get Sales Order Detail

Retrieves sales order details

Connection

Establish a connection to your SAP Agent account.

Sales Order Number

Enter the number of the sales order for which you want to get all header and item details, e.g. 0000019082. This value can only be up to 10 characters long.

Custom Error Handling

Disables the default error handling. This field is intended for use by experienced users.

Create Sales Order

Creates a sales order.

Connection

Establish a connection to your SAP Agent account.

Sales Order Type

Enter the sales order type for the order to be created, e.g. OR for a standard order. This value can only be up to four characters long.

Sales Organization

Enter the sales organization for the order to be created, e.g. 1000. This value can only be up to four characters long.

Distribution Channel

Enter the distribution channel for the order to be created, e.g. 01 for general trade. This value can only be up to two characters long.

Division

Enter the division for the order to be created, e.g. 00. This value can only be up to two characters long.

Sold-to party

Enter the sold-to party for the order to be created, e.g. 000001000. This value can only be up to 10 characters long.

Ship-to party

Optional: Enter the ship-to party for the order to be created if the default value should not be derived from the sold-to party, e.g.  000001000. This value can only be up to 10 characters long.

Sales Order Items

Sales Order Item

Enter the item number for the item to be created. This value can only be up to six characters long.

Material Number

Enter the requested material number, e.g. M-777. This value can only be up to 18 characters long.

Quantity

Enter the requested quantity, e.g. 100. This value can only be up to 11 characters long.

Custom Error Handling

Disables the default error handling. This field is intended for use by experienced users.

Change Sales Order

Modifies a sales order.

Connection

Establish a connection to your SAP Agent account.

Sales Order Number

Enter the number of the sales order for which you want to perform changes, e.g. 0000019082. This value can only be up to 10 characters long.

Fields

Select the fields to be changed, choosing Yes or No for each.

  • Customer Purchase Order Number

  • Incoterms

  • Payment Terms

  • Order Reason

  • Complete Delivery Indicator

  • Requested Delivery Date

Custom Error Handling

Disables the default error handling. This field is intended for use by experienced users.

Set Sales Order Delivery Block

Sets a delivery block on a sales order.

Connection

Establish a connection to your SAP Agent account.

Sales Order Number

Enter the number of the sales order for which you want to set the delivery block, e.g. 0000019082. This value can only be up to 10 characters long.

New Delivery Block

Enter the new delivery block at header level for the sales order, e.g. 08 for Kanban Delivery. This value can only be up to two characters long.

Custom Error Handling

Disables the default error handling. This field is intended for use by experienced users.

Remove Sales Order Delivery Block

Removes a delivery block from a sales order.

Connection

Establish a connection to your SAP Agent account.

Sales Order Number

Enter the number of the sales order for which you want to remove the delivery block, e.g. 0000019082. This value can only be up to 10 characters long.

Custom Error Handling

Disables the default error handling. This field is intended for use by experienced users.

Set Billing Block

Sets a billing block on a sales order.

Connection

Establish a connection to your SAP Agent account.

Sales Order Number

Enter the number of the sales order for which you want to set the billing block, e.g. 0000019082. This value can only be up to 10 characters long.

Billing Block

Add the value for the billing block, e.g. 01 for Calculation missing. This value can only be up to two characters long.

Custom Error Handling

Disables the default error handling. This field is intended for use by experienced users.

Remove Billing Block

Removes a billing block from a sales order.

Connection

Establish a connection to your SAP Agent account.

Sales Order Number

Enter the number of the sales order for which you want to remove the billing block, e.g. 0000019082. This value can only be up to 10 characters long.

Custom Error Handling

Disables the default error handling. This field is intended for use by experienced users.

Sales Order Item

Change Sales Order Item(s)

Modifies one or more sales order items.

Connection

Establish a connection to your SAP Agent account.

Sales Order Number

Enter the number of the sales order for which you want to perform changes, e.g. 0000019082. This value can only be up to 10 characters long.

Field

Select the field to be changed for one or several sales order items at once.

Options displayed below will vary, based on the field selected to be changed.

Custom Error Handling

Disables the default error handling. This field is intended for use by experienced users.

Reject Sales Order Item(s)

Rejects a sales order item.

Connection

Establish a connection to your SAP Agent account.

Sales Order Number

Enter the number of the sales order for which you want to reject an item, e.g. 0000019082. This value can only be up to 10 characters long.

Sales Order Items

Sales Order Item Number

Add the item number of the item to be rejected, e.g. 0000010. This value can only be up to six characters long.

Rejection Reason

Add the rejection reason for the item, e.g. 02. This value can only be up to two characters.

Custom Error Handling

Disables the default error handling. This field is intended for use by experienced users.

Remove Sales Order Item Delivery Block

Removes a delivery block from sales order item schedule lines.

Connection

Establish a connection to your SAP Agent account.

Sales Order Number

Enter the number of the sales order for which you want to remove a sales order item delivery block, e.g. 0000019082. This value can only be up to 10 characters long.

Sales Order Items

Sales Order Item Number

Enter the number of the item for which you want to remove the delivery block, e.g. 000010. This value can only be up to six characters long. This block will be removed from the related schedule lines.

Schedule Line Number

Optional: If not specified, schedule line 0001 is used and all related schedule lines are blocked as well. If specified, the block is set on the specified schedule line (and all related lines). This value can only be up to four characters long.

Custom Error Handling

Disables the default error handling. This field is intended for use by experienced users.

Delivery

Post Goods Issue

Post goods issue on a delivery.

Connection

Establish a connection to your SAP Agent account.

Delivery Number

Enter the delivery number for which you want to post a goods issue, e.g. 0080018924. This value can only be up to 10 characters long.

Custom Error Handling

Disables the default error handling. This field is intended for use by experienced users.

Create Delivery From Sales Order items

Creates a delivery from Sales Order Items.

Connection

Establish a connection to your SAP Agent account.

Sales Order Number

Enter the sales order number for one or several items for which you want to create a delivery, e.g. 0000019082. This value can only be up to 10 characters long.

Items

Item Number

Enter the item number of the item to be included, e.g. 000010. This value can only be up to six characters long.

Actual Quantity Delivery (in Sales Units)

Optional: Enter the actual quantity to be added to the delivery, e.g. 10. If not specified, the delivery creation date is used to determine the delivery quantity from the schedule lines. This value can only be up to 11 characters long.

Sales Unit ISO

Optional: If the quantity is specified, the sales unit (ISO) must be specified, e.g. PCE. This value can only be up to three characters long.

Delivery Creation Date

Optional: enter the delivery creation data, which is typical today's date, e.g. 20230914. If not specified, December 31, 9999 is used. The system checks the delivery selection date against each schedule line for each item. If either the material availability date or the transportation planning date falls on or before the delivery selection date, the system copies the item into the delivery.

Shipping Point/Receiving Point

Optional: Enter the shipping point, e.g. 3101. If not specified, the first shipping point that can be determined among the items is selected. This value can only be up to four characters long.

Custom Error Handling

Disables the default error handling. This field is intended for use by experienced users.

Remove Delivery Block

Removes a block on a delivery.

Connection

Establish a connection to your SAP Agent account.

Delivery Number

Enter the delivery number for which the block shall be removed, e.g. 0080018924. This value can only be up to 10 characters long.

Custom Error Handling

Disables the default error handling. This field is intended for use by experienced users.

Outline Agreement

Change Outline Agreement

Modifies an existing outline agreement.

Connection

Establish a connection to your SAP Agent account.

Outline Agreement Number

Enter the outline agreement number to be changed, e.g. 4800000039. This value can only be up to 10 characters long.

Fields

Select the fields to be changed.

Validity Date

Choose Yes or No.

New Validity Date

Enter the new validity date for the outline agreement, e.g. 2025-12-31. For more information about supported date formats, see the online help.

Custom Error Handling

Disables the default error handling. This field is intended for use by experienced users.

Generic

Make an RFC Call

Executes an arbitrary authorized RFC call.

Connection

Establish a connection to your SAP Agent account.

Remote Function Module

Enter the module for which you want to perform the API call. Based on the specified function, dynamic fields appear for you to fill and execute the action.

BAPI Transaction Handling

Define the required commit type (only relevant for the single BAPI call defined in this action). It will implicitly add a BAPI_TRANSACTION_COMMIT, either with our without waiting.

Custom Error Handling

Disables the default error handling. This field is intended for use by experienced users.

SAP Agent Tips & Tricks

How to apply padding to a value

Some modules' fields don't support padding, but you can create a custom function that will help you to apply padding to values in all available fields.

  1. Log in to your Make account.

  2. In the left sidebar, click Functions > + Add a function.

  3. In the Name field, enter addPaddingZeros.

    Caution

    You cannot edit the function name after saving it.

  4. In the Description field, enter a function description.

  5. Click Save.

  6. In the Code tab, enter the following code:

    function addPaddingZeros(number, length) {
let numString = number.toString();
while (numString.length < length) {
        numString = '0' + numString;
        }
        return numString;
}

  7. Click Save.

You can see the custom function in the General functions tab when setting up a module field.

In this section: